BNY Mellon Careers

Sr. Mgmt Admin Asst

Manchester, United Kingdom

Job Description

Proactive management of extremely busy schedules spanning multiple time zones, ensuring accuracy at all times and completing all tasks in a timely manner.

Build and develop a network of contacts internally to keep abreast of internal and external developments within the corporation globally.

Arrange routine and ad-hoc meetings, conference calls and video conferences globally, including senior managers, as required.

Assisting with organisation for offsites, learning events, team events and other events that may arise from time to time.

Preparation and timely release of meeting Agendas and Minutes for both routine and ad hoc meetings, compilation and distribution of Action Logs, timely follow through with others on deliverables from Action Logs.

Timely provision of all relevant materials prior to meetings.

Raise and manage recruitment requisitions and coordinate additional recruitment processes in conjunction with HR, Hiring Managers and senior approvers.         

Proactively collate and communicate all holiday, travel and other leave for the senior management team.

Accurate recording of messages, resolution of issues or arranging for other members of the team to deal with issues as they arise.

Assistance with production of presentations and reports, to Board level standards.

Preparing itineraries and booking all travel and accommodation through corporate travel agent as required.

Processing of business expenses.

Assistance with budget related activities on a monthly basis.

Effective records management.

Administrative assistance to other members of the team as required from time to time.

Proactive involvement in projects on an ad hoc basis as required.

Other duties as assigned.

Comply with all BNY Mellon corporate policies and procedures.

Alert management immediately of any significant changes to business risks and internal control effectiveness.

Notify management immediately on discovery of any regulatory breach.

Comply with all Security and Health & Safety policies and procedures operating within the business.


Experience as a Personal / Executive Assistant at a senior management level, preferably in a global context.

Proactive forward planning skills and ability to 'anticipate' needs of senior managers is essential. ·        

Excellent communication skills - verbal, written.

First class document production, including PowerPoint presentations.

Numerical skills.

Excellent organization skills - ability to multi-task and quickly adapt to changing circumstances essential.

Experience working in a confidential environment.

Literacy in the following software packages: Outlook, Word, PowerPoint (high level of skill essential), Excel, Visio, MS Project (latter not essential).

Flexibility in terms of both working hours and work undertaken will be required.

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments & safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark:

Client Service Delivery (CSD) brings together BNY Mellon's key operational areas into one global team to better support the company's businesses and serve clients around the world. CSD helps clients to conduct business, service assets, and engage in transactions in 35 countries and more than 100 markets. At every stage of the investments lifecycle - creating, trading, clearing, settling, holding, servicing, managing, distributing and restructuring assets - CSD is working to make BNY Mellon the recognized industry service quality and productivity leader. Client Service Delivery manages investment monitoring, measurement and processing services for our clients. Our solutions include Securities Operations, Fund Administration, Transfer Agency, Outsourcing, Performance Measurement and other related services.

BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: United Kingdom-Greater Manchester-Manchester
Job: Risk
Internal Jobcode: 50012
Organization: Control-HR11604
Requisition Number: 1804409