BNY Mellon Careers

Senior Management Administration - Personal Assistant

Dublin, Ireland
Asset Servicing


Job Description

Under general direction, the incumbent is responsible for performing a full range of advanced, diversified secretarial and administrative functions, typically of a responsible and confidential nature for a number of Senior Management with in the Business Solutions team in Accounting Services. The ideal candidate will require broad and comprehensive experience, skills and knowledge of organization policies and practices.  
  • This may include, but will not be limited to, diary management; scheduling meetings and booking meeting rooms; arranging travel itineraries and coordinating travel arrangements including booking travel tickets and settlement of related expenses; preparing and distributing minutes of meetings; maintenance and ordering of office supplies.
  • Screens telephone calls and resolves routine and complex inquiries. S/He will have corporate interface, across many levels of the organization, at senior executive level but more often at senior manager level and potentially with external clients.
  • The incumbent will therefore need to be articulate and sensitive to the culture and diversity of the audience. S/He will screen telephone calls and may be expected to apply independent judgment when resolving both routine and complex enquiries.
  • S/he should be able to compose correspondence, memoranda and may be required to produce reports and presentation materials, organize events, seminars or coordinate resources for small projects of moderate complexity.
  • May utilize the assistance of one or more lower level secretaries on a reporting or project basis.  

Qualifications

  • Typically requires a high school education or equivalent. The qualified candidate will have a solid background of secretarial experience at senior manager level.
  • Must have a high level of interpersonal skills to handle sensitive and confidential issues. Position requires poise, tact and diplomacy.
  • Must be able to interact and communicate with all levels of the organization.
  • Must be familiar with and be able to use personal computers, data storing, Excel and other Microsoft Office Suite products.
  • The role may also require the regular use of business or technical vocabulary coupled with sound knowledge of organizational operations, procedures and staff.
  • Must be well organized, able to handle multiple tasks simultaneously and therefore manage priorities, establish and meet deadlines.
  • Skilled in typing, shorthand, and/or dictation, advance proofreading/editing and word processing.
  • The candidate should have good math skills, excellent oral/written communication skills as well as organizational/interpersonal skills.
  • Makes independent decisions regarding planning, organizing, and scheduling work.

BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: Ireland-Dublin-Dublin
Job: Asset Servicing
Internal Jobcode: 50012
Organization: Glb Fund Accnt & Fund Admin-HR13984
Requisition Number: 1805639