BNY Mellon Careers
Sr Admin Assistant
DESCRIPTION: Provides administrative support to an individual or a group of employees within a team/unit. Uses a wide range of business software applications (word processing, presentation, spreadsheet, etc.) to conduct assigned activities such as the preparation of correspondence, reports, presentations, agendas, minutes, etc. Activities may also include activities such as calendar management, meeting planning, travel booking, expense reporting, reception/switchboard, filing, mail/courier arrangements, data entry, document management services, records management and other related areas. May be assigned to a small physical site/location, covering administrative logistics such as print production, mail services or conference room setup.
POSITION SUMMARY: Independently completes a wide range of administrative activities in support of a one or more managers at job level M or below who is/are responsible for leading a group or department. May additionally or separately support a moderately sized team [typically 6-10 individuals]. The incumbent supports the manager(s) and/or team in completing daily activities and managerial/administrative tasks. Tasks are frequently advanced and complex in nature. Has some latitude for time management and selection of work methods/approach for completion of own work.
Interacts daily with the assigned manager('s') direct reports and/or team. Interactions may occasionally be at the leadership level.
Appropriately and effectively addresses complex issues escalated to the assigned manager('s')/team member('s') office. Displays ability to appropriately interact with leaders during occasional interactions inside the organization.
Requires ability to effectively prioritize competing requests and switch focus as needed; often must negotiate prioritization of administrative activities with team members/manager(s).
May participate in ad-hoc special projects or administrative initiatives.
Other activities often reflect some elements of the professional discipline supported (e.g., HR, Risk, Finance).
May provide advice/training to new or less experienced team members.
(Includes percentage of time spent over an average month or year on each responsibility - minimum percentage 10%) Performs advanced, diversified and sometimes confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures. Screens calls and visitors, and resolves inquiries. Schedules meetings, prepares and distributes meeting agendas and minutes. Makes travel arrangements and maintains calendar of appointments for assigned manager(s) and/or team.
Activities may also encompass disciplines such as event planning, bookkeeping, as well as standard areas like word processing, data entry etc.
Exercises autonomy in troubleshooting a diverse range of sometimes complex issues as they arise. 35%
Typically conducts a range of administrative assignments related to the assigned manager('s') and/or team's attendance or conduct of seminars, workshops, and/or conferences, among others, including preparation of materials, scheduling and logistical arrangements. May undertake diversified or special projects requiring interaction with multiple teams.
Could be expected to collaborate on projects related to administrative initiatives. 10%
Conducts research; compiles, analyses and summarizes information for reports and correspondence.
Leverages own contacts and resources, and liaises with other managers on behalf of the assigned manager(s) and/or team to facilitate information gathering and confirmation of answers. 10%
For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments & safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.
Finance helps our internal clients outperform over time. At BNY Mellon, Finance serves our internal clients by providing world-class accounting operations and control and decision support while instituting world-class change management. Global Procurement is responsible for establishing the programs to acquire products and services for BNY Mellon by employing deep category knowledge and commodity expertise, coupled with an understanding of the needs of our businesses and business partner groups. The Corporate Treasury group is responsible for managing the investment portfolios and the liquidity and capital positions of the various subsidiary banks and of BNY Mellon.
BNY Mellon is an Equal Employment Opportunity Employer.
Primary Location: United Kingdom-Greater London-London
Internal Jobcode: 50136
Requisition Number: 1806701