BNY Mellon Careers

Specialist, Corporate Governance/Board Support (Paralegal)

Brussels-Capital Region, Belgium
Legal


Job Description

The EMEA Legal team currently comprises in excess of 112 legal professionals based in offices in London, Dublin and across continental Europe, including in Brussels.

 

As Specialist, Corporate Governance/Board Support, you will be part of the EMEA Office of the Corporate Secretary with responsibility for the BNY Mellon Belgium and Luxembourg-based entities, mainly The Bank of New York Mellon SA/NV and its branches, in particular ensuring that The Bank of New York Mellon SA/NV and its committees comply with applicable statutory/regulatory/governance requirements.  You will also play a key role in various EMEA wide governance initiatives.

 

You will report to the Company Secretary of The Bank of New York Mellon SA/NV, based in Brussels, and work alongside the EMEA Office of the Corporate Secretary.

 

Responsibilities:

 

To carry out company secretarial functions, which includes:

 

 

Supporting Boards & Committees

 

  • Organising and providing necessary support to the Company Secretary for the preparation of Board and Executive Committee meetings, including preparing agendas, collating and circulating Board/Executive Committee papers.
  • Organising and being responsible for meetings of subcommittees of the Executive Committee and/or Branch Management Committees, including preparing agendas, collating and circulating Committee papers and preparing minutes for those meetings.
  • Assisting in initiatives around enhancing the quality of the Board/Committee materials and educating the producers of materials in how to write and deliver quality reports.
  • Providing guidance to the directors and management on corporate governance requirements, and playing an active role in the meetings.
  • Ensuring the appropriate adherence by the Board and its Committees to the Articles of Association and relevant Terms of Reference.
  • Establishing a good working relationship with any independent non-executive directors (“INEDs”) and providing them with the appropriate level of support and guidance.

 

Company Secretarial Work

 

  • Managing and taking responsibility for the provision of a comprehensive company secretarial and governance service to The Bank of New York Mellon SA/NV and its branches.
  • Maintaining and updating the statutory records, ensuring the timely filing of annual returns, financial statements and statutory returns.
  • Maintaining statutory registers and ensuring their accuracy on a regular basis.
  • Assisting in reviewing, negotiating and approving for execution documentation, such as powers of attorney and letters of representation.
  • Collaborating with members of the Office of the Corporate Secretary to ensure that information is shared in a timely and comprehensive manner and ensuring that the highest standards of corporate governance are maintained at all times.
  • Attending to ad hoc enquiries.

 

Other

 

  • Partnering with Regional Management on EMEA governance projects and helping to manage and implement key strategic decisions.
  • Developing and maintaining relationships with functional leads and business partners across EMEA, e.g. Compliance, Finance, Internal Audit and Risk.
  • Miscellaneous company secretarial tasks as required from time to time.

Qualifications

  • Well-developed interpersonal and communication skills, with the ability to communicate/engage with (and become a trusted adviser to) various stakeholders across the region, including senior managers and directors.
  • Highly motivated self-starter with gravitas to maintain credibility with different stakeholders.

 

  • Ability to display a culture of individual ownership of tasks with an individual sense of accountability in performing the role.
  • Ability to write concise and accurate minutes.
  • Well organised with very good attention to detail.
  • Comfortable managing a busy workload.
  • Ability to balance competing and conflicting priorities
  • Confident, assertive, collaborative and “can do” attitude
  • Ability to work autonomously as well as part of a team.
  • Fully conversant with Word for Windows, Excel and PowerPoint, and other relevant technology packages (i.e. Board Vantage).
  • Proven experience working with highly sensitive and confidential information.

 

Academic/Professional Qualifications (or equivalent qualifiers):

 

  • A junior law degree (graduate, bachelor) or administrative management degree.
  • At least 5 years of experience as a paralegal or in a corporate secretariat team.
  • Previous experience of working within financial services or a matrixed multinational organization.
  • Fluent in English with excellent writing skills.


For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments & safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.

As part one of the safest and most trusted financial institutions, the BNY Mellon Legal department mitigates risk and handles legal affairs to ensure the security of the company and its clients. BNY Mellon's Legal Department, has overall responsibility for government affairs and advises on advocacy and policy initiatives of the company to support BNY Mellon's domestic and international operations, and they also support all bank regulatory and supervisory issues.

BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: Belgium-Brussels-Capital Region-
Job: Legal
Internal Jobcode: 85092
Organization: Legal Affairs-HR06241
Requisition Number: 1808948