BNY Mellon Careers

Personal Assistant (Sr Administrative Assistant)

London, United Kingdom
Operations


Job Description

The Personal Assistant will be expected to Provide primary support to the EMEA Head of Data and to their team/department where necessary.

Responsibilities include:

•Proactive diary management

•Manage expense claims/diaries

•Typing letters, reports, memos and meeting notes with minute taking

•Development and/or updating of PowerPoint presentation material

•Telephone Management: Answer calls, take messages from contacts, clients and consultants, filter/prioritise all calls and assist the caller where possible

•Sort and prioritise daily correspondence, handling personally as and when appropriate

•Interact with major clients and business partners; handle highly confidential relationships and associated materials

•Maintenance of filing system for documents, general correspondence, reports and presentation papers and archiving records

•Collating management information/reports

•Manage holiday, sickness forms for the team

•Provide other administrative support to senior staff travelling from the other geographies, creating itineraries for overseas visitors

•Booking meeting rooms, restaurants, couriers and taxis

•Make travel arrangements through the Company travel provider and arrange itineraries

•Provide cover for other PAs/TAs as and when required and in accordance with the buddy system

•Organise client entertainment and conferences including arranging suitable venues and ensure the smooth running of the event on the day. This should include where necessary, assistance with the development of the agenda based on prior meeting notes and related correspondence

•Sort through and prioritise mail, take responsibility for the post

•General assistance for the team as required

•IT support

•Ordering of office supplies for the team

•Any other duty as required by the line manager commensurate with the role

•Comply with all corporate policies and procedures within the department.

•Alert management immediately of any significant changes to business risks and internal controls effectiveness.

•Notify management and/or Compliance immediately of any regulatory breach.

•Comply with health and safety policies and procedures operating within the business.

Core Competencies:

•Enhancing Organizational Talent

•Embracing  Change

•Client Orientation

•Developing Partnerships

•Driving for Results

•Decision Making

•Global Awareness

Job Specific Competencies

•Flexible approach is essential, team player and proactive to team needs

•Good communication skills and good telephone manner.

•Excellent organisational skills and accurate record keeping skills essential.

•Self starter, proactive & polished

•Investment industry experience is a distinct advantage

•Capable of dealing directly with clients and meeting strict deadlines

Technical Skills, Knowledge, Systems Knowledge (and associated skill level)

•Proven secretarial/PA experience

•Proficient in Microsoft Office

Qualifications

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BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: United Kingdom-Greater London-London
Job: Operations
Internal Jobcode: 76002
Organization: CSD Data Governance Global-HR16384
Requisition Number: 1816880