BNY Mellon Careers

Recruitment Administrator (Representative, HR Serv Del)

Manchester, United Kingdom
Human Resources

Job Description

Overview Of BNY Mellon:

BNY Mellon is a global financial services company focused on helping clients manage and service their financial assets, operating in 35 countries and serving more than 100 markets. BNY Mellon is a leading provider of financial services for institutions, corporations and high-net-worth individuals, providing superior asset management and wealth management, asset servicing, issuer services, clearing services and treasury services through a worldwide client-focused team.

Job Purpose:

The Recruitment Administrators primary responsibility is to provide recruitment administrative support to colleagues and candidates across the EMEA region. First-rate day to day support is required to ensure both business and candidate satisfaction from the HR service.


Reporting Line and Key Accountability

• Reporting to the EMEA Talent Operations Manager the Recruitment Administrator will also share a dotted line to the EMEA Head of Recruitment for IS, CSD and CTS.

• Accountability will be held for the effective management of recruitment administration under the day to day direction of the Recruiters (for IS, CSD and CTS) plus the Talent operations Manager – EMEA


• Responsible for candidate activity through to Day One (start date) and ensuring adequate communication is delivered to the relevant HRA

Diary Management

• Arranging interviews: coordinating the diaries of internal interviewers and candidates alike, responsible for booking meeting rooms, telephone and video conferencing details as required plus sending invites to relevant parties

• Arrange agency briefings with key relevant stakeholders

• Arrange internal ad hoc meetings as required such as the Ireland internal feedback meetings we run for internal candidates

Offer Administration

• Offer letter and pack generation including obtaining signatures and sending to candidates at the earliest opportunity

• Taleo offer process management including ensuring candidate statuses and approvals follow the correct internal processes

• Manage HR new hire spreadsheets and any local induction lists of new starters as required

• Ensure start date is effectively communicated to all relevant parties and the background screening and onboarding processes are managed in a way that enables this date to be realised

• Complete New Joiner Forms and send to the Human Resource Central Services team (HRCS)

Taleo Administration

• Obtain and manage storage of interview notes for all candidates in accordance with internal data retention policies

• Distribution of CVs to key stakeholders

• Taleo Requisition management, including posting roles internally and externally on various recruitment advertising mediums

• Ensure candidates are rejected via Taleo in a timely and appropriate manner

• Ensure candidate and requisitions statuses are updated inline with our internal data integrity policies


• Responsible for initiating the internal onboarding process including sending onboarding communications to candidates and Hiring Managers

• Responsible for initiation, process management and escalation of the background screening process

• Raising any issues to Recruiters / HRBPs regarding known immigration matters / background

• Produce offer packs ensuring these are checked and signed off prior to despatch

• Produce employment contracts for signature

• Ensure completion of full on-boarding process and submit relevant paperwork as required


• Production and maintenance of ad hoc and regular reporting as required

Project Related Assistance

• Provide support on project related corporate initiatives

General Administration

• Maintenance of a recruitment tracker

• Respond to general external and internal enquiries in a professional and timely manner including managing Hiring Manager, Recruitment Agency and external candidate enquiries

• Provide general administrative assistance as required

• Submission of agency invoices for payment on receipt to Accounts Payable for processing

• Occasional support to the Global Talent Acquisition team as required such as with programmes and events

• Business and general meeting attendance where required


Skills and Behaviours

• Recruitment Admin Experience and excellent organisational skills with the ability to work simultaneously on multiple tasks in a pressurised environment.

• Experience of working to tight deadlines with a strong results focus

• Strong attention to detail coupled with a high level of accuracy

• An enthusiastic team player who actively contributes in a flexible and adaptable manner

• The ability to communicate professionally at all levels both verbally and in writing

• Experience of working in a customer service environment with strong client orientation skills

• Proven experience in MS Office products, knowledge of PeopleSoft HR system / Taleo (or other Applicant Tracking System) would be advantageous

• Builds rapport and co-operative relationships with clients

• Takes accountability and ownership to get things done

• Works collaboratively with colleagues to provide support and build best practice processes to deliver service excellence

• Considers how processes can be improved to enhance service provision and makes recommendations

What we can offer you:

• Challenging, fun and supportive environment

• 25 days holiday (in addition to Bank Holidays) plus opportunity to purchase up to 5 extra days

• Highly competitive benefits package including pension and private medical cover



BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: United Kingdom-Greater Manchester-Manchester
Job: Human Resources
Internal Jobcode: 75108
Organization: HR Solutions Center-HR06284
Requisition Number: 1817702