Recruitment Administrator

Job Description

Overview Of BNY Mellon


BNY Mellon is a global financial services company focused on helping clients manage and service their financial assets, operating in 35 countries and serving more than 100 markets. BNY Mellon is a leading provider of financial services for institutions, corporations and high-net-worth individuals, providing superior asset management and wealth management, asset servicing, issuer services, clearing services and treasury services through a worldwide client-focused team.


The  Recruitment Administrator primary responsibility is to support the team leader and provide recruitment administrative support to colleagues and candidates across the EMEA region. First-rate day to day support is required to ensure both business and candidate satisfaction from the HR service.



  • Reporting Line and Key Accountability
  • Reporting to the Recruitment Administration Team Leader
  • Accountability will be held for the effective management of recruitment administration under the day to day direction of the Recruiters, Talent Acquisition Managers and Team Leader.
  • Responsible for candidate activity through to Day One (start date) and ensuring exceptional communication is delivered to the relevant HRA
  • Support Team Leader with Recruitment Projects across EMEA

Diary Management

  • Arranging interviews: coordinating the diaries of internal interviewers and candidates alike, responsible for booking meeting rooms, telephone and video conferencing details as required plus sending invites to relevant parties
  • Arrange agency briefings with key relevant stakeholders
  • Arrange internal ad hoc meetings as required such as the Ireland internal feedback meetings we run for internal candidates
  • Offer Administration
  • Offer letter and pack generation
  • Taleo offer process management including ensuring candidate statuses and approvals follow the correct internal processes
  • Manage HR new hire spreadsheets and any local induction lists of new starters as required
  • Ensure start date is effectively communicated to all relevant parties and the background screening and onboarding processes are managed in a way that enables this date to be realised
  • Complete New Joiner Forms and send to the Human Resource Central Services team (HRCS)
  • Taleo Administration
  • Obtain and manage storage of interview notes for all candidates in accordance with internal data retention policies
  • Distribution of CVs to key stakeholders
  • Ensure candidate and requisitions statuses are updated inline with our internal data integrity policies 


  • Responsible for initiating the internal/external onboarding process
  • Responsible for initiation, process management and escalation of the background screening process
  • Raising any issues to Recruiters / HR Lead Advisors regarding known immigration matters / background
  • Ensure completion of full on-boarding process and submit relevant paperwork as required
  • Reporting
  • Production and maintenance of ad hoc and regular reporting as required
  • Project Related Assistance
  • Provide support on project related corporate initiatives
  • General Administration
  • Maintenance of a recruitment tracker
  • Respond to general external and internal enquiries in a professional and timely manner including managing Hiring Manager, Recruitment Agency and external candidate enquiries
  • Provide general administrative assistance as required
  • Business and general meeting attendance where required
  • Ad hoc support for the team Leader


  • Recruitment Admin Experience and excellent organisational skills with the ability to work simultaneously on multiple tasks in a pressurised environment.
  • Experience of working to tight deadlines with a strong results focus
  • Strong attention to detail coupled with a high level of accuracy
  • An enthusiastic team player who actively contributes in a flexible and adaptable manner
  • The ability to communicate professionally at all levels both verbally and in writing
  • Experience of working in a customer service environment with strong client orientation skills
  • Proven experience in MS Office products, knowledge of PeopleSoft HR system / Taleo (or other Applicant Tracking System) would be advantageous
  • Builds rapport and co-operative relationships with clients
  • Takes accountability and ownership to get things done
  • Works collaboratively with colleagues to provide support and build best practice processes to deliver service excellence
  • Considers how processes can be improved to enhance service provision and makes recommendations

Our offer:
  • Full time contract of employment
  • Location: Swobodna 3, Wrocław
  • Competitive salary
  • Health & Life Insurance
  • Multisport card / Cinema Tickets / Nursery subsidiary
  • Pension scheme
  • Excellent opportunities for training, growth and professional development
  • Opportunities to engage in diverse projects due to growth of business migrations
  • A multitude of opportunities to get involved in additional charity projects
  • A collaborative culture and great teams

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments & safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark:

Human Resources is invested in helping BNY Mellon achieve business success by building a winning, high-performance culture that stems from great talent, leadership, learning and diversity; and partnering with employees to provide the tools and resources necessary to support successful career growth and help ensure employees' wellbeing.

BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: Poland-Dolnoslaskie-Wroclaw
Job: Asset Servicing
Internal Jobcode: PHR09
Organization: Deleted Nodes-HR00000
Requisition Number: 1902940