BNY Mellon Careers

Executive Assistant - Corporate Strategy

New York, United States; New York, New York
Strategy


Job Description

 

We are looking for an Executive Assistant to join our growing Corporate Strategy team!

 

The ideal candidate will provide a range of administrative activities in support of a group of executives.  Your day to day tasks will be diverse, ranging from highly to less complex in nature.  You will prioritize the needs of the group and executives and use judgement to develop appropriate solutions and procedures.  You operate effectively with a significant degree of time management and work method latitude.

You will participate in various ad hoc projects and administrative initiatives.  At times, you may have to back up the Executive Assistant to the Head of Corporate Strategy.

  Responsibilities:  

Schedules meetings, prepares and distributes meeting agendas and minutes.

Makes travel arrangements and maintains calendar of appointments for assigned executive(s) and/or team.

Exercises autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise.

Typically conducts a range of administrative assignments related to the smooth operation seminars, workshops, and/or conferences, among others, including production of materials that may be sensitive in nature, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors.

Often independently creates and disseminates draft/final draft correspondence; copies, files and processes related documentation.

Prepares and distributes meeting agendas and minutes.

Conducts research, compiles analyses and summarizes information for reports and correspondences.

Leverages own contacts and resources, and liaises on behalf of the office

Applies discretion to triage and manage complex, sensitive situations resulting from a wide range of requests, questions and problems directed by the team.

Appropriately prioritizes, addresses and/or identifies the level of urgency and escalates.

Sets up filing/organizational procedures

May review and analyze complex data, assist with expense management and development of budgets, accounts payables/receivables on behalf of the team.

Liaises with the team to prepare presentations

Completes billing and expense activities, manages supply orders and resolves issues on behalf of the team.

 


Qualifications

High school/secondary school or the equivalent combination of education and experience is required; bachelor s degree preferred. Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) preferred; AA degree or relevant business certifications preferred. Where proficiency in standard activities within a professional discipline is pertinent (e.g., Human Resources, Finance, etc.), relevant degree or industry certifications for the discipline are desirable. 5-7 years of total work experience preferred. Bachelor's degree in lieu of some experience may be considered.

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer.
Minorities/Females/Individuals With Disabilities/Protected Veterans.


Primary Location: United States-New York-
Internal Jobcode: 76003
Job: Strategy
Organization: Strategy Global-HR17285
Requisition Number: 1903707