BNY Mellon Careers

Executive Assistant - Global Markets

Hong Kong, China
Global Markets


Job Description

  • Administratively supporting a number of key individuals as well as the larger team in the Global Markets, Hong Kong division
  • Effectively prioritizes the needs of the office, executives and the team as prescribed by established guidelines, managing competing requests and switching focus as needed
  • Must negotiate prioritization of administrative activities
  • Evaluates non-standard problems and uses judgement to develop appropriate solutions or procedures
  • Operates effectively with a significant degree of time management and work method
  • Responsible for daily interaction and management of communication with the assigned executive's and team member's direct reports. Interactions are sometimes at the leadership level
  • Appropriately and effectively addresses highly complex issues escalated to assigned executives and team
  • Displays ability to appropriately interact with leaders during occasional interactions inside and outside the organization
  • May participate in ad-hoc special projects or administrative initiatives
  • May serve as a support team lead, assigning activities to other support staff and checking completion
  • Performs advanced, diversified and often confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures
  • Screens calls and visitors, and resolves inquiries
  • Schedules meetings, prepares and distributes meeting agendas and minutes
  • Makes travel arrangements and maintains calendar of appointments for assigned executives and team
  • Exercises autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise
  • Typically conducts a range of administrative assignments related to the smooth operation of the assigned executives and team's attendance at events or seminars, workshops or conferences
  • Scheduling logistical arrangements and liaising with participants, speakers, and vendors
  • May undertake special, diversified, longer-term projects requiring interaction with multiple teams
  • Could be expected to lead on projects related to administrative initiatives
  • Often independently creates and disseminates draft/final draft correspondence; copies, files and processes related documentation
  • Prepares and distributes meeting agendas and minutes
  • Conducts research, compiles analyses and summarizes information for reports and correspondences. Leverages own contacts and resources, and liaises with managers/senior management on behalf of the office, assigned executives or team to facilitate information gathering and confirmation of answers
  • Applies discretion to triage and manage complex, sensitive situations resulting from a wide range of requests

Qualifications

  • Experience supporting senior leaders and a large team in a fast paced environment is essential
  • Prior experience in Financial Services is beneficial
  • Well versed working efficient to tight deadline
  • Effective collaboration and communication skills are required, including information exchange with internal and external contacts
  • Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts.


BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: China-Hong Kong-Hong Kong
Job: Global Markets
Internal Jobcode: 76003
Organization: MARKETS CENTRAL MANAGEMENT-HR15164
Requisition Number: 1905593