Administrative Assistant

Job Description

Primary role:


To assist/ensure the APAC business is compliant with all BNYM internal operating administration processes and procedures.




·         On-boarding and Off-boarding of all CT APAC Employees: To support the business by managing the on-boarding of all new hires and to off-boarding all leavers in line with CT and company policy procedures.  This includes desk occupancy set-up, IT desktop kit, Telecoms., Security Pass, Signing Authority and all system access requests as required by the Business Manager/Manager Delegate, for the employee based on their role and responsibilities in line with Company Policy.

  Manage the day to day ad-hoc APAC business team administrational requests:

  • Facilitate Business Legal invoice and miscellaneous expense invoice processing.
  • Coordinate submission/update of regular and ad hoc events such as Business Continuity Plan update Records Management Self-assessment, inter-company outsourcing activity review, client issues log etc
  • Handle CT Committee Agendas / Minutes/ Uploading KRIs
  • Support straightforward ad hoc initiatives/projects under the direction of  the CT APAC CAO as required


  • A multitasker, the ability to organise and manage own time and juggle a busy daily workload. 
  • Proactive approach, use own initiative to prioritise critical business requests
  • Tenacity and the ability to challenge stakeholders/business partners to ensure delivery to our business within specific SLA.   
  • Good problem solving skills and the ability to know when to manage and when to escalate to ensure swift and effective resolve to outstanding queries/requests.
  • Approachable, a good communicator.
  • Attention to detail to ensure accurate updates/reporting
  • Strong PC, file and email management skills (proficient working knowledge of MS Word, Excel, and PowerPoint)

Our offer:

  • Full time contract of employment.
  • Working Hours: dependant on the team but usually: Monday-Friday 9:00 – 17:15.
  • Location: Sagittarius Building ul. Sucha 2
  •  Competitive salary
  • Health & Life Insurance
  • Multisport card / Cinema Tickets / Nursery subsidiary
  • Pension scheme
  • Excellent opportunities for training, growth and professional development
  • Opportunities to engage in diverse projects due to growth of business migrations 
  • A multitude of opportunities to get involved in additional charity projects
  • A collaborative culture and great teams

BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: Poland-Dolnoslaskie-Wroclaw
Job: Corporate Trust
Internal Jobcode: 50134
Organization: Corporate Trust-HR06320
Requisition Number: 1911984