Administrative Assistant

Job Description

With minimal supervision, completes a wide range of administrative support activities for a small team [typically 3-5 individuals] and/or provides individual support (e.g., calendar management, travel booking, expense reporting) to a manager, typically level M and below. Priority of work to support the team or manager is clearly defined. Activities are advanced and varied, requiring sufficient experience to evaluate and select appropriate steps among defined/precedented options. Evaluates unprecedented or non-standard issues and proposes solutions, new procedures, etc. to team members for consideration. Requires ability to effectively prioritize competing requests and switch focus as needed. Activities span most administrative areas such as word processing, data entry, scheduling/calendaring, organization, etc. May provide advice/training to new or less experienced team members. Performs advanced administrative duties such as maintaining calendars, arranging meetings and travel, preparing basic memos and correspondence, compiling the content of and formatting presentations/papers, setting up filing/organization procedures, performing data entry and basic calculations, managing supply orders, and gathering information. Regularly uses a range of standard business software (word processing, e-mail, spreadsheets, etc.) to accomplish work. Prepares the initial drafting of correspondence, memoranda, and reports; copies, files and processes related documentation. Prepares and distributes meeting agendas and minutes. Conducts basic research; compiles and summarizes information for reports and correspondence. Works directly with team managers to assist with team budgets, expense management and accounts payables/receivables. Conducts a range of advanced administrative assignments related to meeting, seminar, workshop, and/or conference planning, among others, including material production, scheduling and logistical arrangements. Regularly participates in special, ad-hoc assignments requiring interaction across the team/teams. No direct reports. Effective collaboration and communication, including information exchange with internal and external contacts, is required. May provide advice/training to or check accuracy of the work of new or less experienced team members. The timeliness, quality and accuracy of work directly contributes to the achievement of team goals. Focus is primarily on short-term (daily/weekly) tasks, though may have periodic involvement in longer term projects or initiatives. 

Qualifications

High school/secondary school or the equivalent combination of education and experience is required. Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) preferred; AA degree or relevant business certifications preferred. 3-5 years of total work experience preferred.
BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer.
Minorities/Females/Individuals With Disabilities/Protected Veterans.


Primary Location: United States-New York-East Syracuse
Internal Jobcode: 76001
Job: Operations
Organization: Tax Document Report & Reclaim-HR17546
Requisition Number: 1913656