Administration Assistant

Job Description

The role provides administrative support and co-ordination for a range of fixed and ad-hoc activities including but not limited to:

 

·         Administration of the Pershing Apprenticeship scheme, including facilitation of the bi-weekly updated call, liaison with external coaches to arrange 6 weekly visits, room and appointment bookings, first line query management from apprentices.

·         Administration and active participant in the Pershing Employee Engagement team. Co-ordination of the annual engagement calendar to include purchasing of holiday gifts (e.g. Christmas and Easter), event co-ordination, meeting arrangement and action management.

·         Co-ordination of the monthly cross-functional department meeting. Proactive management of attendees, agenda distribution, featured topics for discussion and guest speakers.

·         Assistance with recruitment days for operational staff, including CV tracking and interview arrangement, feedback to recruiters, scanning of interview notes.

·         Ownership of monthly initiatives such as the Team meeting agenda – circulated to operation teams across all locations.

·         Preparation and editing of correspondence, reports and presentations for internal and external meetings to a professional standard and with a high level of attention to detail

·         Support of continuous improvement initiatives ranging from data analysis to report writing and meeting co-ordination.

·         Diary management; scheduling meetings (including VC) and booking meeting rooms; arranging travel itineraries and coordinating travel arrangements including booking travel tickets and settlement of related expenses; preparing and distributing minutes of meetings; maintenance and ordering of office supplies.


Qualifications

·         Experience of writing and producing documentation of a management standard and running projects/responsibilities independently.

·         Must be able to evidence experience of liaison with management in order to actively chase and close actions, source documentation in advance of meetings and monitor adherence to policy.

·         Must be well organized, able to handle multiple tasks simultaneously and therefore manage priorities, establish and meet deadlines

·         Must be proactive regarding planning, organizing, and scheduling work

·        A solid background of administrative/project experience

·       Must have strong experience of Microsoft Office including Word, Excel, Powerpoint etc. Advanced Excel skills desirable.

·         Must have experience of proactively arranging calendars, travel expenses and agendas without instruction

·         Must be able to anticipate forthcoming meeting changes/requirements and categorise urgency.



BNY Mellon is an Equal Employment Opportunity Employer.

Primary Location: United Kingdom-Greater London-London
Job: Asset Servicing
Internal Jobcode: 76002
Organization: Pershing International-HR16947
Requisition Number: 1916846